2025 Academy of Prosthodontics Scientific Session
2025 AP Poster Session is generously sponsored by the Academy of Prosthodontics Foundation
Poster Design and Presenter Guidelines
The Academy of Prosthodontics is pleased to announce a call for posters for presentation at its annual meeting at the Westin Kierland in Scottsdale, Arizona May 28 - 31, 2025. The poster session will be on Wednesday, May 28 from 3:30 to 5:00pm
The poster session is open to all postgraduate students currently enrolled in an advanced prosthodontics education program (both international and domestic). Additionally, Academy of Prosthodontics Fellows and guests may present if their abstracts are accepted; however, they will not be eligible for consideration for the poster awards.
The Editorial Council of The Journal of Prosthetic Dentistry has graciously offered funding for poster awards aimed at student and resident presenters. The Poster Presentation Awards will be awarded to the top selected presenters as follows:
- Research Poster: First place - $1,500 and Second place - $500
- Clinical Poster: First place - $1,500 and Second place - $500
The Academy's mission is to cultivate young prosthodontics leaders, and the poster session provides residents with an excellent opportunity to connect with professionals from around the world. For the 2025 AP meeting, a poster session for the AP Fellows and guests will expand the research and case report presentations and allow attendees to network and engage in meaningful discussions.
The following dates outline the important due dates:
- Abstract submission due date (300 words or less): March 1, 2025, 12 AM PST
- Notification email to selected presenters: April 18, 2024
For abstract submission and information/questions please contact Dr. Cortino Sukotjo, Poster Chair, at cos162@pitt.edu. Please use "AP Poster Submission" on the email subject line when submitting a poster abstract.
ABSTRACTS
ABSTRACT RULES AND GUIDELINES
- Individuals may present only one abstract.
- Projects being submitted must be original research or a patient presentation.
- Submitters may NOT split one study into several papers, as they may be asked to combine for review.
- Individuals may co-author multiple abstracts.
- Presenters must disclose any personal or co-author potential conflict of interest.
- Previously published abstracts (in print or any electronic format) or those presented at another meeting are not allowed.
- Authors of presentations later proven to contain previously published material may be prohibited from presenting at future meetings.
- Presenters must receive the approval of all co-authors before putting their names on the abstract.
- There will not be an abstract replacement period.
- Abstracts are reviewed as submitted by March 1, 2025, 12 AM PST
- Abstracts in Draft will not be reviewed for inclusion in the scientific program. Presenters are not permitted to modify their abstracts after this date for purposes of review.
- The Poster Session is scheduled for Wednesday, May 28, 2025 from 3:30 to 5:00 pm
- Presenters of selected abstracts will receive complimentary registration and one complimentary ticket to the Academy of Prosthodontics Welcome Dinner scheduled for Wednesday, May 28, 2025.
- Advanced registration is required. Approved Student Poster Presenters - Please contact AP@res-inc.com for complimentary registration link to complete the process.
ABSTRACT SUBMISSION CATEGORIES
- Research
- Patient Presentation
ABSTRACT SUBMISSION ELEMENTS
- Topic/Category: All abstracts must be submitted to an appropriate category (Research or Patient Presentation) for review based on the scientific content of the abstract.
- Titles: Abstract titles are limited to 10 words or less. The title should be dynamic and conclusive, rather than descriptive, and should be entered in title case format, AP format. In general, the first letter of each word is uppercase unless it is a preposition or article. Italicize scientific names of organisms such as streptococci or candida. Titles should not be bold.
- Authors: Each author should be added separately to the submission to ensure proper listing. Enter first (given) name, and last (family/surname) name for each author plus institution/affiliation. Please do not list the department/branch in the institution/affiliation field. One person must be identified as the presenting author. One person per poster may receive a free Poster Presenter Meeting Registration. Co-Authors may register as a guest.
- Abstract Text: All abstracts should be 300 words or less. Do not include references. If the abstract is based on research that was funded entirely or partially by an outside source, then include the appropriate information (funding agency and grant number, if applicable). All external funding MUST ALSO BE included in the presentation if accepted. Tables are permitted but should be simple and concise. Graphics/images are not recommended unless they are integral to the abstract and should be limited to no more than 1 or 2.
- Content of the Abstract: Titles, authors and authors' affiliations are not included in the 300-word limit.
- The research abstract must contain a brief statement of:
- The objectives of the investigation,
- Experimental methods used,
- Essential results, including data and, where appropriate, statistics,
- Conclusion
- The patient presentation abstract must contain a brief statement of:
- Patient's chief complaint
- Patient's oral status
- Treatment plan
- Details of the therapy, including pertinent photographs
- Clinical Significance of therapy/Summary
CRITERIA FOR SELECTION
Criteria for selection will include scholarship, background and scope, and significance or innovation. Submissions will be scored by members of the AP Poster Committee.
TIME LINE
- Abstracts must be submitted by March 1, 2025, 12 AM PST
- Poster Session Chair will submit a list of accepted posters to Program Chair by March 30, 2024.
- Presenters will be notified by email by April 18, 2024.
POSTER SIZE
The poster orientation will be vertical. The maximum dimensions of the poster are 40 inches high x 30 inches wide. These are the maximum dimensions to follow when creating a poster, but it is recommended that posters be smaller. Pushpins will be provided for mounting.
POSTER DESIGN
The presentation must cover the same material as the submitted abstract. Please follow the instructions:
- Title and author(s) must be included on the poster.
- Include a small photograph of the presenter in the upper right corner of the poster so the presenter is easily recognized
- Adhere to either the Research Poster Format or Patient Presentation Format described below.
- Display figures, tables, text, photographs, etc. in the best manner for the poster. Figures should be designed to be viewed from a distance and should use clear, visible graphics and large type. Color can be effective if used sparingly; use saturated dark colors on a white background and rich, bright colors on dark backgrounds.
- Briefly describe procedures and materials. Define all trade names first, then use generic names throughout. All compounds and drugs must be identified.
- Prepare all illustrations neatly and legibly beforehand in a size sufficient to be read at a distance of 8 feet (240 cm). Lettering should be at least 3.8 inches (I cm) high. Shade block letters if possible. Typed material should be prepared with a large type.
- A series of typewritten sheets attached to the poster board is not an acceptable poster.
- It is helpful if the sequence to be followed is indicated by a number, letter, or arrows.
- Please do not write or paint on the poster board.
RESEARCH POSTER FORMAT
1. The organization of the research poster must include the following:
- Title, list the author(s) with an asterisk (*) of the author presenting the poster, Dental School affiliation
- Abstract is limited to 300 words or less
- Purpose Statement or Hypothesis
- Materials and Methods
- Results
- Discussion
- Conclusion
- Reference List
1. The organization of the patient poster must include the following:
- Title, list the author(s) with an asterisk (*) of the author presenting the poster, Dental School affiliation
- Abstract limited to 300 words or less
- Patient's chief complaint
- Patient's oral status
- Pre-treatment radiographs/photographs
- Treatment plan summary
- Details of the therapy, including pertinent photographs
- Post-treatment radiographs/photographs
- Clinical Significance of therapy/Summary
POSTER PRESENTATION GUIDELINES
- April 18, applicants will receive a notification as to whether or not their poster will be accepted for presentation at the annual meeting of the Academy of Prosthodontics.
- The Poster Chair will inform poster presenters of the specific time, location of the session and where to set-up posters. The Poster Presentation Session will be on Wednesday, May 28 from 3:30 pm to 5:00 pm. Setup on Wednesday, May 28 at 2:00 pm, Break down on Friday, May 30 at 1:40 pm.
- Presenters will be given a Poster Presenter ribbon on site to wear during the meeting. This ribbon identifies the individual as a poster presenter and will allow entrance to the exhibit area to set up the poster.
- Friends and colleagues cannot set up your poster for you.
- Presenters are required to stay at their poster during the assigned presentation time. Co-authors and/or mentors may be available to assist in answering questions, however, they may not present the poster.
- Posters must remain up until the time specified.
- The AP will not be responsible for posters and materials left on poster boards after the stated hours.
- Presenters must set up and remove posters during the designated times. No exceptions will be allowed.
- Presenters must be knowledgeable in the subject and answer questions during the presentation.
- If applicable, presenters should mention the sponsors of their research in their presentation.
- Presenters may have copies of their presentations available as handouts. This is not mandatory, just an option for the presenter to increase the impact of the presentation.
Contact for abstract submission and information/questions: Email your abstract to Dr. Cortino Sukotjo, Poster chair at cos162@pitt.edu . Please use "AP poster submission" on your email subject line.
Final Poster presenters will be required to register for the meeting. Approved Student Poster Presenters - Please contact the AP Administration office for a Poster Presenters registration link for free registration at ap@res-inc.com or call (858) 272-1018
Meeting Location:
The Westin Kierland
6902 East Greenway Parkway
Scottsdale, Arizona 85254
1-480-624-1000
Link to>> Hotel Information/Reservation